What actions can trigger a data loss prevention policy in Microsoft Information Protection?

The correct answer highlights a critical component of data loss prevention (DLP) strategies within Microsoft Information Protection. DLP policies are specifically designed to monitor and protect sensitive information from being compromised or exposed. Sharing sensitive information externally or accessing it from unauthorized locations directly conflicts with the objectives of these policies, triggering alerts or actions defined within the DLP framework.

When sensitive data is shared outside of the organization—whether through email, cloud storage, or other methods—or accessed from locations that are deemed unsafe or unauthorized, it raises immediate security concerns. DLP systems are programmed to recognize such behaviors as violations of established policies. This encompasses a wide range of scenarios where sensitive data may be at risk, allowing organizations to implement preemptive measures to safeguard critical information against unauthorized access or leaks.

The other options do not relate to scenarios that would typically trigger DLP actions. Changing user roles might affect access permissions, but it doesn't inherently involve the sharing or unauthorized access of sensitive data. Performing routine data backups is a necessary administrative task that does not expose sensitive information to risks. Upgrading software versions is also a routine procedure focused on system functionality and security updates, rather than managing and protecting sensitive information from unauthorized access or sharing.